Set and Change Sharing Permissions

In this video, you and your partner will share files and folders with each other and add them to Google Drive.

Using Google Drive allows you to share files so others can view, comment on, or edit them.

Multiple people can work on a single file from their own separate screens, without needing to download or email new versions each time they work on it.

This kind of digital collaboration helps people communicate effectively at school and work, even if they don't share a physical location.

You and your classmates might use digital sharing to add information to a group assignment or exchange feedback on a team presentation.

Sharing also enables you to send drafts and final assignments to your teachers.

Or, you might have to share an entire folder.

Folder sharing allows multiple people to access and collaborate on a group of files organized in one folder.

For instance, you could share a folder of photos with family members, or send a folder of notes, flyers, and checklists to members of an after school club.

In this video, you and your partner will use sharing to collaborate on a group project.

To begin, pair with a classmate.

Sit at separate computers.

Decide who will be "partner one" and who will be "partner two." If you are partner one, create a new subfolder in the Literature folder in Drive called "Group Project." Only one partner needs to create the folder.

Share the new subfolder with partner two, and change the sharing settings.

Sharing settings allow you to control what people can do with your folders or a file once they have access.

Select "Editor" so that your partner can add files, change or delete them, and make changes to your folder.

If you are partner two, look for the folder your partner shared in your email inbox.

Or in the "Shared with me" window in Drive.

Open the folder, and add it to the Literature folder in Drive, so it is stored with other class materials.

Now, you and your partner can begin collaborating on group project materials by adding, deleting, and editing files in this folder.

First, create a new document in the subfolder.

Add content to the file, like a title, heading, and some text.

Then, go back to the subfolder to find your document your partner created.

Since you have editing access to everything in this folder, you can make changes to your partner's document.

Open the document your partner shared, and make at least three changes to it.

You could change the title, add your own text, or change the font color.

When you share a folder with someone, they have access to everything in it.

To allow access to a single file, share that specific file instead of the entire folder.

Just like folders, you can change the share settings on specific file.

"Comment" allows another person to leave feedback or ask questions, without altering or deleting anything within the file itself.

Now, it's your turn: Decide who will be partner one and partner two.

If you are partner one, create a subfolder in the Literature folder and share it.

If you are partner two, add the subfolder to your Drive.

Create a new document in the shared folder.

And, make at least three changes to the document your partner shared.